10 Mistakes to Avoid When Renting Furniture for Events
Planning an event can be exciting – but when it comes to furniture rentals, small mistakes can lead to big headaches. Whether you’re organising a wedding, corporate function, or private party, choosing the right furniture is key to creating a memorable and seamless experience for your guests.
At National Event Hire, we’ve helped thousands of clients across the country transform empty spaces into stunning event setups. To help you get the most from your rental experience, here are 10 common mistakes to avoid when renting furniture for your next event.
1. Leaving Rentals Until the Last Minute
The Mistake: Waiting too long to book your furniture can limit your options.
The Fix: Secure your rental items early – especially during busy seasons like summer and
Christmas. This ensures availability and gives you time to plan the layout properly.
2. Not Measuring Your Event Space
The Mistake: Booking items without knowing your exact space can lead to overcrowding – or worse, things not fitting at all.
The Fix: Always measure the venue or marquee layout and share this with your hire provider. We can help you make smarter furniture choices based on the available space.
3. Choosing Style Over Function
The Mistake: Picking the most Instagram-worthy chairs or tables without considering comfort or practicality.
The Fix: Think about your guests’ comfort, the event flow, and the event type. For example, stylish bar stools may look great – but might not be ideal for a 3-hour seated dinner.
4. Underestimating Guest Numbers
The Mistake: Renting furniture for fewer guests than expected – resulting in a scramble on the day.
The Fix: Always round up your numbers and have a few extras, just in case. It’s far better to have a spare table or chair than to leave someone without a seat.
5. Forgetting the Finishing Touches
The Mistake: Overlooking smaller items like linens, cushions, or table centrepieces.
The Fix: Think of furniture as the foundation – but styling elements bring it all together. Consider adding tablecloths, lounge area décor, and lighting for that polished look.
6. Not Considering the Weather (for Outdoor Events)
The Mistake: Booking furniture that isn’t weather-appropriate for an outdoor setup.
The Fix: In Ireland, you have to plan for all seasons. Use weather-resistant furniture and always have a backup plan like a marquee or cover.
7. Poor Layout Planning
The Mistake: Cramming too much furniture into one area or leaving awkward gaps.
The Fix: Sketch out your layout or ask our team for advice. A well-thought-out plan ensures smooth guest movement and a visually balanced space.
8. Ignoring Accessibility Needs
The Mistake: Not considering guests with mobility issues.
The Fix: Include accessible seating and pathways in your layout. Low, wide chairs and ample aisle space make a huge difference for comfort and inclusivity.
9. DIY Setup Without Support
The Mistake: Assuming you can manage delivery, setup, and breakdown all on your own.
The Fix: Take the pressure off by opting for professional delivery and setup from your hire provider-especially for large events.
10. Not Working with a Trusted Supplier
The Mistake: Going with the cheapest option rather than a proven, reliable supplier.
The Fix: Read reviews, ask for testimonials, and choose a hire company with experience, flexibility, and great customer service (like us!).
Final Thoughts
Furniture hire should enhance your event, not cause stress. By avoiding these common pitfalls and planning, you can create a smooth, stylish, and unforgettable experience for your guests.
Need help planning your next event? Contact National Event Hire today for expert advice, reliable service, and a wide range of beautiful rental options.